St. Joseph’s Health Centre Foundation is committed to protecting the privacy of the personal information of its donors, employees and other stakeholders. The Foundation values the trust of all those with whom we interact. We recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that is shared with us.
The information provided to us is used: to help us in our fundraising activities, to process and receipt donations, to respond to information requests from donors and prospective donors, and to communicate future events or promotions. Under no circumstances does the Foundation sell, barter or lease its donor or prospective donor lists to other organizations.
Defining Personal Information
Personal Information is any information about an identifiable individual. This may include the individual’s name, telephone number, email address, opinions or beliefs, as well as facts about, or related to, the individual.
During the course of our various projects and activities, the Foundation frequently collects and uses personal information. At the time we collect information from the individual we will indicate why we need this information and request the individual’s consent for such collection and use. Anyone about whom we collect such information should expect that it will be carefully protected and that their consent will be obtained for any use of or other dealing with this information, except where mandated by law. The Foundation’s privacy practices are designed to achieve this.
Personal information collected by the Foundation is kept in confidence. The Foundation’s employees, agents, officers and directors are authorized to access personal information only if they have a need to deal with it in order to achieve the purposes for which it was collected. Safeguards are in place to ensure that the information is not shared more widely than is necessary to achieve those purposes. The Foundation also takes measures to ensure that the integrity of personal information is maintained and to prevent its being lost or destroyed. The information is kept up to date and accurate. Information that is no longer relevant will be disposed of appropriately.
In a very limited number of circumstances, the Foundation may disclose your name and address information to a third party service provider who helps us administer our relationship with you, in the normal course of business. For example, the Foundation may use a mailing house to produce and mail fundraising letters or newsletters. Our service providers are contractually bound to keep your information confidential, to safeguard your information, to limit their use of your information to the purpose of rendering their service, and to destroy or return your information when it is no longer required.
Website and Electronic Commerce
The Foundation shall review its privacy practices regularly and will revise this policy as required.
If you wish to be removed from our fundraising lists at any time, please contact us.
If you wish to request a copy of your personal information in our records, please send a written request to our Privacy Officer. We will require acceptable proof of your identification before providing you with a response.
If you feel the personal information in our records is inaccurate, incomplete or out of date, please advise our Privacy Officer and the necessary corrections will be made.
Please allow two weeks to process your request.
Further information on privacy and your rights in regard to your personal information may be found on the websites of the Privacy Commissioner of Canada at www.privcom.gc.ca and the Information and Privacy Commissioner of Ontario at www.ipc.on.ca
April 28, 2004 Approved by SJHC Foundation Board
June 14, 2010 Revised and Approved by the SJHC Foundation Board
May 11, 2016 Reviewed by SJHC Privacy Office